If you have an project request that you would like ITS to manage, please read the below, which explains the steps for submitting a project request and getting it through the approval process.
Note that templates, guidance documents and samples of documents referenced below can be found on our Resources & Templates page.
Step 1 - Requester Completes a Project Request Form
To submit a project for review by the ITS, please complete the Project Request Form (PRF). The PRF captures all the necessary information from the requester to initiate a review process of the requested project.
Step 2 - Request Clarifications
Once the PRF has been received, an OSPM team member will be assigned to meet with the requester to gather additional information pertaining to the project request, and help to shape this information into a Project Charter. This activity is necessary to clarify the goals, objectives, assumptions, constraints and risks associated with the project request, so that ITS can evaluate the request.
Step 3 - Project Review Committee Reviews Project Charter
After the Project Charter has been validated and updated, the charter is reviewed by ITS leadership to provide guidance and approvals to ensure the right projects are being worked on at the right time, and the necessary resources are available to work on them.
Step 4 - Customer Review of Project Charter
Once approved, the project manager meets with the customer to review the Project Charter. The customer signs the Project Charter upon approval of its details.
The project has now completed the 'Identify' phase of the Project Management Life Cycle (PMLC), and is ready to move onto the "Plan" phase.
Disclaimer: Completing the submission process and meeting with ITS personnel does not guarantee project approval. OSPM management of a project entails agreement by all parties that signing of contracts for acquisition, analysis, support and maintenance for any project-related hardware, software and consulting/services be coordinated through the OSPM.